Meeting 2017 Privacy Policy

The College of Phlebology Limited, a company registered in England and Wales with company registration number 07681409 and registered office at 1 Stirling House, Stirling Road, Guildford, Surrey, GU2 7RF (“we, us or our”) are committed to protecting and respecting your privacy. Please read this privacy policy (the “Policy”) carefully to understand our views and practices regarding your personal data and how we will treat it.

We may collect personal identification information from you in a variety of ways, including, when you visit our site http://www.collegeofphlebology.com/meeting2017 (the “Site”), fill out a sponsor or exhibitor booking form or otherwise participate in the International Veins Meeting 2017 (the “Exhibition”) or participate in with other activities, services, features or resources we make available on our Site or at the Exhibition. You can always refuse to supply personal identification information, except that it may prevent you from attending the Exhibition or engaging in certain Site related activities.

This Policy (together with our terms of use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. By visiting the Site, submitting a sponsor or exhibitor booking form and/or participating in the Exhibition you are accepting and consenting to the practices described in this Policy.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is The College of Phlebology.

Questions, comments and requests regarding this Policy are welcomed and should be addressed to meeting2017@collegeofphlebology.com. If you believe that any personal data we have about you is incorrect or incomplete, then please contact us via the email address provided above as soon as possible.

1             information we may collect from you

We may collect and process the following data about you:

1.1         Information you give us. You may give us information about you by filling in forms on the Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the Site, search for a product, place an order on the Site, participate in social media functions on the Site, enter a competition, promotion or survey and when you report a problem with the Site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and photograph.

1.2         Information we collect about you. We will collect information about you where you complete any form, or questionnaire or provide any details we may ask for in relation to the Event, or with regard to each of your visits to the Site we may automatically collect the following information:

1.2.1           Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, geographical location browser plug-in types and versions, operating system and platform; and

1.2.2           Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from the Site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

1.3         Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide.

2             COOKIES

2.1         Our website uses cookies to distinguish you from other users of the Site. This helps us to provide you with a good experience when you browse our website and also allows us to improve the Site.

2.2         For detailed information on the cookies we use and the purposes for which we use them please see our Cookie policy.

3             USES MADE OF THE INFORMATION

3.1         We use information held about you in the following ways:

3.1.1           Information you give to us. We will use this information:

(a)          to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

(b)          to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about;

(c)           to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please email meeting2017@thecolleofphlebology.com with ‘opt out’ as the email subject;

(d)          to notify you about changes to our service;

(e)          to ensure that content from the Site is presented in the most effective manner for you and for your computer.

3.1.2           Information we collect about you. We will use this information:

(a)          to organise and manage the Exhibition and any activities or materials present or available at the Exhibition;

(b)          to administer the Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

(c)           to improve the Site to ensure that content is presented in the most effective manner for you and for your computer;

(d)          to allow you to participate in interactive features of our service, when you choose to do so;

(e)          as part of our efforts to keep the Site safe and secure;

(f)            to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

(g)          to make suggestions and recommendations to you and other users of the Site about goods or services that may interest you or them.

3.1.3           Information we receive from other sources. We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).

4             DISCLOSURE OF YOUR INFORMATION

4.1         You agree that we have the right to share your personal information with:

4.1.1           Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

4.1.2           Selected third parties including:

(a)          business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;

(b)          advertisers and advertising networks that require the data to select and serve relevant adverts to you and others.  We do not disclose information about identifiable individuals to our advertisers, but we will provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience;

(c)           analytics and search engine providers that assist us in the improvement and optimisation of our site;

(d)          credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.

4.2         We will disclose your personal information to third parties:

4.2.1           In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.

4.2.2           If The College of Phlebology Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

4.2.3           If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use http://www.collegeofphlebology.com/terms-conditions and other agreements (http://www.collegeofphlebology.com/privacy-policy); or to protect the rights, property, or safety of The College of Phlebology Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

5             WHERE WE STORE YOUR PERSONAL DATA

5.1         All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

5.2         Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

6             YOUR RIGHTS

6.1         You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at meeting2017@collegeofphlebology.com.

6.2         The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

7             ACCESS TO INFORMATION

7.1         The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request will be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

8             CHANGES TO OUR PRIVACY POLICY

8.1         Any changes we make to our privacy policy in the future will be posted on our Site and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

9             CONTACT

9.1         Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to meeting2017@collegeofphlebology.com.

 

 

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